Regnexify prepares your California RCFE licensing application and required facility documents using current CDSS forms. The process doesn't have to take 14 days or months. Customers who work closely with their assigned specialist are able to submit a complete, ready-to-review package to CDSS in a fraction of the typical timeline. Every step is tracked in your portal so you always know what's done, what's next, and what we still need from you. If CDSS requests corrections after your submission, your specialist handles the revisions. Regnexify's team will be with you until you obtain your RCFE license to operate your facility.
Answer 5 quick questions about your facility and we'll show you exactly which documents you're required to have, which are recommended, and which you can skip.
Every California RCFE must post specific state and federal notices. We compiled all 8 directly from CDSS, Cal/OSHA, and the US Department of Labor so you do not have to track them down separately.
Get free access →For California RCFEs licensed for up to 6 residents. Every option includes specialist review before release and revision support if CDSS requests changes, so you can choose based on what your facility actually needs.
LIC 999, the Facility Sketch, is the one document our team hand-draws from your photos and measurements rather than producing automatically. If you'd rather provide your own (drawn by you, an architect, or a contractor), choose one of these instead and we'll take the labor cost off the price. You're still required to submit LIC 999 to CDSS; you're just supplying it yourself instead of us.
| What you get | Complete Package standard |
Complete Package without sketch |
|---|---|---|
| All 16 Section A forms | ✓ | ✓ |
| Facility Sketch (LIC 999) | ✓we draw it | You provide |
| Preliminary & Supplemental packages | ✓ | ✓ |
| Section B (policies & staffing) | ✓ | ✓ |
| Specialist review before release | ✓ | ✓ |
| Customer portal & live tracking | ✓ | ✓ |
| 🎁 Bonus documents included | Dementia Plan of Operation Hospice Waiver Request RCFE Business Overview Checklist OSHA Manual for RCFEs Employee Handbook Infection Control & Prevention Manual RCFE Business Owner Complete Startup & Operations Guide Fall Prevention & Incident Management Policy |
Dementia Plan of Operation Hospice Waiver Request RCFE Business Overview Checklist OSHA Manual for RCFEs Employee Handbook Infection Control & Prevention Manual RCFE Business Owner Complete Startup & Operations Guide Fall Prevention & Incident Management Policy |
| Price | ||
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Every document is built on the current required structure and written in plain language your staff can actually follow. Pick what you need, individually or as a bundle.
Arranged as a journey from your first day of research to a fully operating RCFE. Buy the bundle that matches where you are right now.
For anyone considering an RCFE before spending a dollar. Understand the real startup costs, licensing process, physical requirements, and certification path before you commit.
The core documents every RCFE must have in place before opening. Covers your Plan of Operation, emergency procedures, workplace safety, and staff policies from day one.
The complete library of policy and procedure manuals your staff references every day. LPAs inspect for all of these during routine and unannounced visits.
Required written policies for the six most common CDSS citation areas. Covers everything from workplace violence to resident elopement, fall prevention, and privacy.
Everything you need to hire, onboard, and manage your caregiving staff correctly from day one. Covers the handbook, onboarding checklist, HR strategy, and specialized staff training.
All the agreements and documentation you need when bringing in your first residents. Covers admission, special care requests, and the agreements that protect both resident and facility.
For facilities adding a CDSS dementia endorsement or already serving residents with cognitive decline. Dementia residents command higher monthly rates and this bundle covers every required document.
For facilities accepting medically complex residents, including those who are bedridden, require PEG tube feeding, or need hospice care on-site. Each care level has mandatory documentation CDSS requires before approval.
Every document your new staff member needs to be properly onboarded, trained, and cleared before their first shift. Covers CDSS-required documentation from offer to first day.
The tools you need to walk through your facility before the CDSS inspector does. Covers every binder, posting, room, and documentation requirement so nothing is caught off-guard.
Core documents every operating RCFE needs in place from day one: the admission agreement you sign with every resident, and the medication management manual your staff follows day to day.
Specialized support to complement your documentation package.
Received a correction request from your CDSS analyst? We review what was flagged, prepare the corrected or missing documents, and get you back on track with a complete, compliant response. Available for applications submitted anywhere, not just through Regnexify.
Included free with all Regnexify licensing packages
Work directly with an RCFE licensing specialist for guidance on facility licensing, operations, and any compliance matter unique to your facility.
One free 1-hour session with an RCFE licensing specialist. Pick a time below — no purchase required.
Stay current with California CDSS regulatory changes. Our team monitors updates on an ongoing basis and delivers clear, actionable summaries covering what changed, how it applies to your facility, and what steps to take.
A custom floor plan drawn to your facility's exact layout. Every room labeled with dimensions, all exit routes marked with directional arrows, primary and secondary assembly points, fire extinguisher locations, and utility shutoff markers (gas, water, electrical). Formatted for posting at exits, bedroom doors, and common areas as required by CDSS and your local fire department. Upload an existing sketch or describe your space. Delivered as a print-ready PDF within 5 business days.
Get started View sample planA short guided form collects what we need, no PDFs to mail or phone tag.
Each piece is prepared in order, against the current DSS-required structure.
Remaining documents are completed while you track your order status in your customer portal.
A licensing specialist reviews the complete package before it's released to you.
What your portal looks like while we work
Fill it out once. Your name, license number, county, and capacity are reused on every document you ever order.
Choose from plans, policies, agreements, manuals, checklists, or guides, individually, any time.
Your county's APS office, CCL regional office, Ombudsman program, Red Cross chapter, and more are resolved automatically from your profile. We ask for the rest.
A specialist checks the completed document before it's delivered to your portal.
Every document arrives pre-filled with your facility's information, fully customizable, no blank templates to fill out yourself. Plans, policies, and manuals are ready to use.
Regnexify was founded by a team of active and former RCFE operators who spent years navigating the licensing process without clear guidance, chasing down answers that should have been straightforward, and rebuilding documents every time regulations shifted. We built the resource we wished we had: every template, checklist, and application package reflects what CDSS actually requires, drawn from direct operational experience in licensed facilities.
Read our story
I could actually see what stage my application was at instead of emailing and waiting days for a reply.
The OSHA Manual was already written for residential care settings, not a generic workplace template. It saved us weeks of writing policy from scratch before our survey.
The correction support team turned our flagged Section B corrections around in two days. We were resubmitted well before our deadline.
Every form was already filled with what I'd entered once. I never had to retype an owner's name or address twice.
We went from a stack of confusing CDSS PDFs to a finished application package in about two weeks.
The price was clearly lower than the other licensing services I quoted, and the package itself was more complete.
Having a real person review everything before it went out gave me a lot more confidence than a fully automated service would have.
As a first-time applicant, I had no idea how many separate forms this required. They organized all of it for me.
The Section B documents alone would have taken me a full weekend. They were ready the next business day.
The Preliminary Application package made the first step feel manageable. Every form was labeled and in order. I knew exactly what to submit.
We ordered Section B and the Operations Manual for our 12-bed facility. Both were thorough and our surveyor actually complimented our policy documentation during the survey.
I compared three services before choosing Regnexify. Their Section A package had more forms completed than anyone else, and the turnaround was faster.
The Admin Master Checklist alone saved me from missing two items on inspection day. I keep it on my desk now.
As someone who doesn't have a licensing background, the consultation call was invaluable. They walked me through every requirement before I spent a dime on forms.
Our OSHA Manual was outdated and we knew it. Regnexify delivered a current, compliant version in two days. No citations on our next visit.
The Section A and B bundle was the best value. Getting both packages together meant everything was consistent: same owner info, same facility details across every document.
The Employee Handbook saved us probably 40 hours of writing. It covered everything from job descriptions to grievance procedures and it was already formatted professionally.
Our Plan of Operation came back complete and clearly written. The fire marshal reviewer said it was one of the best-organized plans he had seen from a new applicant.
The Appraisal, Needs & Services Plan was exactly what our surveyor wanted to see. Having it ready ahead of time made the whole visit go smoothly.
I was skeptical at first but the Section A package had zero errors. CDSS accepted our application on the first submission.
The Written Exception Request for G-Tube Care was exactly what we needed for one of our residents. It was professionally drafted and our DSS analyst approved it quickly.
We have used Regnexify for two licenses now. The second one went even faster because the team already understood our facility structure.
The Preliminary Application package gave us a clear roadmap. We knew what came next at every stage, which made the whole process far less stressful.
Our OSHA and Operations Manual bundle was ready faster than I expected. The quality was professional. You could tell these were not cookie-cutter templates.
I had a specific timeline for opening and they delivered Section A and Section B with days to spare. That kind of reliability is rare.
The consultation was honest. They told me upfront what would take longer with CDSS and what I could control. That kind of transparency is hard to find.
Our Employee Handbook now actually matches our policies. Before, we had a generic template that contradicted our own procedures. Regnexify fixed that.
I ordered just the Admin Master Checklist to start and ended up coming back for Section A. Every deliverable was well-organized and specific to California CDSS requirements.
Section B covered every operations document we needed, from the plan of operation to staff schedules. We submitted the full packet within a week of receiving it.
The PEG Tube Facility Plan of Care was the missing piece for one of our residents' care plans. It's written the way surveyors actually expect to see it.
Our Plan of Operation was the document we were most worried about writing. Regnexify delivered a complete version that our county analyst approved without revisions.
Being in a more rural county, I was not sure if they would understand local requirements. They did and they flagged county-specific considerations I was not aware of.
The Section A package was detailed and accurate. I have worked with other licensing services and this was the first time I did not have to go back and correct anything.
Going from 6 to 14 beds meant a completely different set of forms. Regnexify knew exactly which Section A forms changed and delivered them already updated.
The Operations Manual was comprehensive. It covered every procedure we needed documented: medication management, emergency protocols, resident rights, all in one place.
I needed a Written Exception Request for a specialized resident need. It was drafted professionally, cited the right regulation sections, and was approved on first review.
The consultation call was worth scheduling before I purchased anything. They helped me figure out exactly which package I needed instead of buying things I did not need.
Section B had every document organized by category. No hunting around trying to figure out what goes where. Everything was labeled and submission-ready.
The Admin Master Checklist is now the first thing I open when we have an inspection coming up. It has everything organized in the exact order you need to check.
I was two weeks from my CDSS interview when I found Regnexify. They delivered the full Section A package in time and I passed on the first review.
Our OSHA Manual had not been updated in years. The new one from Regnexify is specific to residential care settings and covers everything CDSS looks for during a survey.
We licensed our second facility through Regnexify and the process was smoother than hiring a private consultant for our first one, and significantly less expensive.
The Employee Handbook template was adaptable. We could insert our specific facility name, address, and policies throughout. It was not a one-size-fits-all document.
The Preliminary Application package walked me through the entire first phase. By the time I submitted, I felt confident rather than overwhelmed.
The Staffing & HR guide walked us through Live Scan and training hour requirements step by step. It saved us from a mistake that would have shown up at renewal.
The Section A and B bundle gave us everything for a 6-bed license. Both packages were consistent with each other and we had zero back-and-forth with CDSS.
I have referred three colleagues to Regnexify after my own experience. The Section B package alone would have taken our team weeks to assemble from scratch.
The Plan of Operation was exactly what CDSS was looking for: structured, detailed, and compliant with current regulations. Our surveyor approved it without a single question.
What stood out most was the accuracy. Every form in our Section A package had the correct fee amounts, correct capacity fields, and correct regulatory references.
I ordered the Operations Manual as a standalone and was impressed enough to come back for the full Section A package. The quality is consistent across everything they produce.
The consultation helped me understand what CDSS expects during the inspection visit. Things I would not have known to prepare for were on my radar ahead of time.
Section B covered every operations document and the turnaround was two business days. We were ready to submit our full packet within a week.
For a 15-bed facility the forms are different and more detailed. Regnexify had the correct 7-15 bed versions ready, not the 6-bed forms that other services accidentally sent.
The OSHA Manual was specific to the residential care environment, not a generic workplace safety document. That specificity made a real difference with our compliance officer.
I appreciated that they explained each document before delivering it. I was not just receiving files. I understood what each one was for and when to use it.
The Admin Master Checklist broke the licensing process into a timeline I could follow. I never felt like I was guessing what came next.
Our Employee Handbook was compliant with California labor law and CDSS expectations at the same time. That is something I could not have written myself without a lawyer.
Both Section A and B packages were accurate for our county and bed count. The team knew the difference between county-specific requirements and state requirements.
The Written Exception Request we needed was for a complex care situation. Regnexify drafted it citing the exact Title 22 section and our DSS analyst approved it first review.
I was opening my first RCFE and had no idea how many documents were required. The bundle of Section A and B made it feel like a process I could actually complete.
The Operational Starter Bundle is what I recommend most to new operators. The Admission Agreement, Resident Handbook, and Medication Management Manual cover everything we needed on day one.
Everything in our Section A package was labeled with the CDSS form number. Made it easy to cross-reference with the CDSS checklist and confirm nothing was missing.
We were reopening after a period of closure and needed updated documents. Regnexify delivered a current, compliant Section B set with all the latest CDSS requirements.
The consultation before purchase saved me money. They recommended only what I actually needed for my bed count and timeline. I was not upsold on anything unnecessary.
The Operations Manual is one of the first things our surveyors ask to see. Having a professionally written one gave us a strong first impression on inspection day.
I ordered the full Section B package and was especially impressed with the employee documentation. Everything from job descriptions to training records was included.
The 7-15 bed Section A forms were correct and specific to our capacity. I have seen services send the wrong forms and it delays everything. That did not happen here.
The Plan of Operation Regnexify provided was detailed enough that our DSS analyst had no follow-up questions after reviewing it. That almost never happens on a first submission.
From the first consultation to receiving our completed Section A, the communication was clear and consistent. No wondering what was happening or when things would be done.
The Admin Master Checklist and Section B together gave us a complete operational foundation. We were survey-ready before we even opened our doors.
Our OSHA and Operations Manual arrived current and compliant. Our licensing analyst confirmed during the interview that the documentation was complete and well-organized.
The Section A package for our 6-bed RCFE was submitted and accepted without any deficiencies. First time that has happened to me. Usually there is at least one correction.
The Employee Handbook was exactly what we needed for a professional operation. It covered RCFE-specific policies that generic HR templates completely leave out.
The combination of Section A and the Admin Master Checklist got us organized faster than we thought possible. We submitted in under three weeks from ordering.
The PEG Tube Staff Training gave our caregivers a clear, documented process to follow. It made our next survey a lot less stressful.
Our CDSS analyst specifically noted that our Plan of Operation was thorough. That document came directly from Regnexify's Section B package.
The Written Exception Request was something we dreaded writing. Regnexify turned it around in 24 hours and it was exactly what our analyst needed to approve the exception.
We licensed our facility using the full Section A and B bundle. Having both from the same source meant consistency across every document, with no conflicting information.
The Section B package gave us every operations policy we needed in one place. Each document was organized and ready to present to our surveyor without any additional work on our end.
The Preliminary Application package was worth it just to understand what the full licensing process involves. I stopped feeling lost and started feeling prepared.
Our operations documents used to be scattered across email threads and old folders. Section B gave us a clean, complete set: organized, current, and CDSS-compliant.
I have spoken to other RCFE owners and the ones who struggled most tried to do the paperwork without help. Regnexify made the difference for our first license.
The consultation was detailed and specific. They did not give generic advice. They asked about our facility, our timeline, and our county, then gave us a real plan.
For a 14-bed facility the Section A packet is more involved. Regnexify handled all of it: correct fee schedules, correct staffing ratio forms, correct capacity documentation.
Every review is read by our team before it's published. Yours will appear here once approved.
Tell us about your facility and we'll begin building your package today.